The Query Project

Query letters aren't hard to write, really. They're pretty much fill-in-the-blank items. You just find a good example, identify the parts, and fill in your information.

One distinction is that a query letter usually stands alone, describing a piece of writing which is not enclosed; while a cover letter introduces an enclosed piece of writing. Both have the same purpose: to make someone want to read your writing, and give them a little hint about you as a professional writer.

First, check your market to see if they have instructions for writing a query/cover letter. Some do. If that's available, just follow the instructions. Generally you should include a letter unless the market specifically says not to.

Include your contact information, name, etc. and the date.

Briefly summarize what you're selling. Briefly usually means 1-2 sentences, no more than a paragraph for a long work such as a book. (You should be able to describe your book in 1-2 sentences, 1 paragraph, 1 page, and a full synopsis.) Make this as sharp a hook as you can.

Include a few lines to a paragraph about yourself, your experiences, previous publication credits (the best and most relevant several), and so forth.

Close by thanking the person for their time.

Proofread your rough draft. Hand it to a secretary or English teacher friend to critique, or even run it past a freelance editor -- I've done this for friends and I get people to do it for me when I'm writing really important letters. Proofread it BACKWARDS. Errors on a cover/query letter can be fatal.

If you're printing it out hardcopy, use high-quality paper. I have a box of linen paper that's intended for resumes, which I use for important letters too.

Think of the query like a job interview. That letter is your business suit. You want it to look perfect.